FAQ – Frequently Asked Questions

Using organizational experience from the previous years and Congresses, we have elaborated the most frequently asked questions to our team and answers. We ask for careful reading.

1. When will be the next Congress?
X International Asian Congress will be held on May 19-21, 2025 in Toruń.

2. What is the deadline for registration?
We accept submissions until April 20, 2025, 23:59.

3. Can I register after that time?
The possibility of registering will be disabled on May 13, 2025, 00:00.

4. I have registered participation. What’s next?
After a successful registration in the system, each participant receives an automatic response confirming that we received a submission. Since that moment, please give us time to examine your application.

5. I have registered participation but received no automatic confirmation.
During the registration an error occurred or not all data were filled in the form. Please register again.

6. What is the conference fee?
The conference fee depends on the chosen mode of participation and ranges from 100 to 800 PLN. Available options can be checked in the registration form.

7. What account can I use for transferring the conference fee?

Towarzystwo Azji i Pacyfiku
Bank name: Santander Bank Polska
IBAN: PL16 1500 1751 1217 5003 8726 0000
SWIFT/BIC: WBKPPLP

8. When can I transfer the conference fee?
No sooner than the moment of receiving the final confirmation and no later than Apri 30, 2025.

9. Can I ask for pro-form invoice?
All financial questions should be addressed to Mrs. Katarzyna Szczutkowska: finance@iacongress.pl

10. Can I receive the final invoice?
All financial questions should be addressed to Mrs. Katarzyna Szczutkowska: finance@iacongress.pl

11. When the detailed programme will be available?
The moment of the detailed programme’s publication depends strictly on timely registering submissions by participants and is planned for April 20, 2024.

12. When can I send a paper for the conference proceedings?
Papers after the XI International Asian Congress should be sent until September 30, 2024 – it is a final deadline.

13. When the conference proceedings will be published?
Questions about the conference proceedings should be addressed to Daniel Kawa, PhD: publication@iacongress.pl

14. Can I ask for accommodation in a single room?
Organizers have very limited number of single rooms that are booked for the honorary guests in the first place. That is why we cannot guarantee accommodation in a single room.

15. Where I can find information about my hotel room?
The information about hotel room will be sent no later than May 15, 2025. Besides, the information are available at the reception table.

16. I haven’t received an invitation for a diplomatic reception. Can I come anyway?
We invite participants who have not received an invitation for a diplomatic reception to come to the main reception that will take place on May 20, 2025, 19:00, in Zajazd Staropolski.

17. I am not vaccinated against COVID-19 but I feel excellent! Can I come to X International Asian Congress?
Caring for the safety of all participants, we ask persons not vaccinated against COVID-19 for registering remote participation.

18. I have registered stationary participation and transferred the conference fee but I have to converse to the remote form. Can I ask for return?
Yes. Besides, all financial questions should be addressed to Mrs. Katarzyna Szczutkowska: finance@iacongress.pl

19. Hotel conditions are unacceptable. Can I ask for reservation in another hotel?
Most participants are assured with accommodation in hotels: Polonia and Gromada located near the Congress venue. Choosing other hotels means higher participation costs, which is why we ask for booking a hotel on your own.

20. Do hotels have parking lots?
The nearest parking lot is located 200m from the hotels.

21. I have participated online. When do I receive a certificate?
Certificates for remote participants will be sent in a month from the Congress’ end. In cases requiring special attention, please contact us.

22. Will the online panels recordings be available on the Internet?
Yes. We invite you to follow our YouTube channel: https://www.youtube.com/channel/UC89oxf4MUzIpcverLlGhz_Q

The "12th International Asian Congress" project received funding from the Ministry of Education and Science under the "Excellent Science" program - "Support for scientific conferences" module (KONF/SN/0505/2024/02).